June 5, 2015

How Wayfinding Software Keeps Meetings Starting on Time

5 minute read


We are spending more time in meetings than ever before; from startups to large multi-nationals, junior employees to senior executives, meetings are on the rise. Difficulties in scheduling and locating meetings are causing delays in getting started and, with over 90% of meetings starting late, the day becomes a series of delayed meetings, costing companies millions of dollars every year.

Have you ever considered the cost of meetings that start late?

In a recent survey by LogMeIn and Ovum, 67% of employees reported that more than half of the meetings they attend are not of value.

The main reason?

Late starting times.

The report goes on to quantify the lost time and productivity executives experience as a result of late meeting start times; nearly 3 hours a week – or 139 hours per year. To put this into context, when Sanford Weill was CEO of CitiGroup, he calculated that being 15 minutes late to a meeting with his four top executive officers costed the company $4,250 – or $51,135 a week – or $2,363,000 per year in lost revenue.

While there are numerous reasons why employees arrive late for meetings, struggling to find meeting room locations should not be one of them.

Enterprise wayfinding software integrates scheduling applications and Location-based Services (LBS) to improve employee efficiency and timeliness by providing time-to-destination notifications on mobile devices. As the meeting time approaches, attendees are notified based on their location and how long it will take them to arrive at the meeting. Then, using digital wayfinding applications on their mobile devices, employees receive turn-by-turn indoor navigation to help them navigate complex campuses and arrive at meetings less stressed and on time.

The Rise of the Ad Hoc Meeting

As the modern workforce evolves to become more agile, more collaborative, ad hoc meetings are becoming increasingly popular. Rather than scheduling meetings in advance, employees are opting to hold impromptu meetings to save time and be more efficient.  

Today across all meeting types, 35% of meetings are ad hoc and this number is rising with 40% of workers reporting that over the past 2 years they have been holding more meetings this way.

Wayfinding software supports ad hoc meetings by allowing employees to schedule meetings based on location and proximity, rather than on time constraints. Using Location-based Services, wayfinding software can track the movement of employees, identifying their travel patterns and where they spend their time through the campus buildings.

Using this information, employees can be alerted when they are in close proximity to a colleague they need to meet. A notification is sent to the person's mobile device, alerting them they are within a certain distance from that person and asking if they would like to request an ad hoc meeting.

It is evident that late arrival to meetings has an enormous cost, and not only monetarily. Harnessing the previously wasted time, money, productivity and efficiency of late-arriving executives and employees in general can put you a step ahead of the competition. Enterprise Wayfinding Platforms integrate Location-based Services and business applications to support timeliness, efficiency and cost reduction.

Topic(s): Mapping , Corporate

Jean Moncrieff

Jean Moncrieff is Jibestream's Location Independent Marketing Lead – current location, Italy. In addition to all things marketing, he loves travel, writing, and red wine. Currently experimenting with vegetarianism.

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